Fleet planning
See the availability of each item and avoid double bookings.
Equipment rental management software
Manage your equipment rental business end to end: fleet availability, contracts, deposits, condition reports, returns, maintenance and invoicing. GestoclocPro is designed for renters of equipment, event gear, sound systems and construction machinery in Senegal and West Africa — with full traceability, from contract to return.
Contracts & deposits
Generate the rental contract, take the deposit and manage its refund or retention on return.
Photo condition report
Record the condition of the equipment at departure and return, backed by photos, to avoid any dispute.
Remote signing
The customer signs the contract and the condition report in the app or remotely via a WhatsApp link.
Returns & delays
Delays, extensions and serial numbers: every rented unit is tracked until its return.
Fleet maintenance
Track the servicing and repairs of each item for equipment that is always operational.
Tiered pricing
Your rental rates automatically decrease with duration — day, week or month — with no manual calculation.
Serial-number tracking
Every unit in your fleet is identified by its serial number, from the contract through to its return.
Master your fleet availability
The rental dashboard shows your fleet utilization rate, the day's check-outs and returns and any delays. You track your revenue over 12 months as well as your best products and customers.
The availability calendar blocks periods already booked: no more double bookings and unkeepable promises.
Solid contracts, secured deposits
For each rental, GestoclocPro issues the contract and takes the deposit. On return, you handle the refund or retention of the deposit, extensions and final invoicing in a few clicks.
Each unit can be tracked by serial number and manually assigned to a contract, for full traceability from departure to return.
Condition report and remote signing
Photograph and record the condition of the equipment at departure and return: in case of damage, you have dated, signed evidence. Ideal for event gear, sound systems or construction equipment.
The customer signs the contract and the condition report directly in the application, or remotely via a secure link sent by WhatsApp — handy when delivery happens without a trip to the branch.
Maintain your fleet and limit unpaid amounts
Maintenance tracking lets you plan the servicing and repairs of each unit, and know at any time which equipment is available, rented or under repair.
Late returns are flagged and can be followed up via WhatsApp and notifications. All your rentals can be filtered by date, status or customer, and exported to Excel.
Frequently asked questions
Does the software handle deposits?
Yes. The deposit is taken when the contract is signed, then refunded or partially retained on return of the equipment depending on its condition.
Can I make a condition report with photos?
Yes. You record the condition of the equipment at departure and return with photos and electronic signature, on site or remotely.
Can the customer sign the contract remotely?
Yes. The contract and the condition report are signed in the application or remotely via a secure link sent by WhatsApp.
How do I avoid double bookings?
The fleet calendar shows the availability of each item and automatically blocks periods already booked.
Are delays and extensions handled?
Yes. Late returns are flagged with WhatsApp reminders, and extensions are handled in one click with the invoicing updated.
Can I track equipment maintenance?
Yes. A maintenance module tracks the servicing and repairs of each unit, and reflects its real availability (rented, available, under repair).
Other features
Try GestoclocPro for free
A one-month trial, no commitment. Set up your management in just a few minutes.
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